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Flash Drive Label – For Professionals and Businesses

Sticky labels are not a professional solution to label flash drives. Today we look at an alternative for labeling a flash drive which suits the demands of a business and/or professional.

There is a clear difference between labeling your flash drive because of personal use and the need to label a flash drive which is sold, shipped or mailed to a paying customer.

A common method to label a flash drive is with a sticky label applied to the outside of the flash drive, or a paper merchandise tag with some notes about the contents hanging from the lanyard loop. Albeit a good method for a personal flash drive, not the most professional or durable flash drive label tag when sold as a commercial product.

It is a common requirement from a company to include more information about the contents of a flash drive than what the space of a sticky label or tag will allow. In addition, the durability of said label should withstand environmental conditions which surpass the limits of a merchandise tag. Examples include:

  • Detailed instructions for how the flash drive should be used
  • Software or firmware version information (longer than sticky label space)
  • Medical compliance information about the contents
  • Audit tracking of ownership / possession (longer than sticky label space)

From the examples above, the question becomes:

What flash drive label can be used which is professional looking while having the durability and space needed to print the information required?

The best flash drive label we have found is the plastic credit card sized label offered by Nexcopy.

The CC USB Label is a white PVC plastic product which is 85mm wide by 54mm tall and 0.75mm thick with a total weight of 4 grams. The CC USB Label is printable on both sides and includes a lanyard for connecting to a USB flash drive.

The CC USB Label accepts full color print and with a white background, each color is vibrant and great contrast for users to easily read the printed information. Using an eco-solvent printer, the ink is permanent and water proof. The information printed will last in various weather conditions and environmental conditions.

Nexcopy offers their eco-solvent LOGO-EZ printer for in-house production. Nexcopy also offers print services for those not wanting to invest in a flatbed eco-solvent printer.

The credit card size and the light weight of the card make it a perfect complement as a flash drive label. With double sided print capability, a company has a great deal of space to print the information required for their product.

From the image below, one can see the flash drive label is ideal for printed bar codes for scanning during product fulfillment, shipping and receiving. Printing a more precise image like a QR code could improve user experience, such as streamlining a product registration process or direct landing page for a how-to video for product instruction.

flash drive label

The plastic PVC material is ideal for printing color logos and highlighting specific information. Having the flexibility for color print lends itself to emphasizing certain bits of information the manufacturer wants the end-user to notice.

In addition, the CC USB Label allows custom branding to match the requirements from the marketing department to ensure branding compliance is matched – getting stuck with black only printed sticky labels or merchandise tags decrease the overall perceived value of the product and could fall out of compliance of a company’s marketing guidelines.

Although some of this information sounds overkill for a flash drive label, keep in mind this solution is designed for a business or professional who might be required to provide very detailed labels for the product in which the flash drive is associated with.

A great example would be HIPAA requirements where digital health content is copied to the flash drive and the company would like to include a detailed label attached to the USB stick.

Another example would be a medical device manufacturer needing to clearly label the contents of a flash drive explaining information about the product where a traditional sticky label simply doesn’t have the room.

Using a double claps lanyard makes attaching the CC USB Label to the flash drive a snap. The hook clasp is strong enough to handle environmental conditions so the label doesn’t easily fall off or get disconnected. The “hook lanyard” is most reliable for quick attachment and durability; however, optional solutions can be special ordered. See image below.

lanyard for, flash drive label

The CC USB Label is sold in packs of 100 and include the hook clasp lanyard and one sided print. An additional charge will apply for the second side of print. Alternatively, the LOGO-EZ printer is available for $3,399 USD. The flat bad eco-solvent printer is a six color printer with nine flash drive label positions for bulk printing. This printer setup is quicker than a single ID badge printer and less expensive when calculating cost per print.

As a closing comment, during our research for a great flash drive label another product offer by Nexcopy caught our eye: A packaging solution for holding a USB flash drive inside a DVD case.

The USB-TO-DVD insert is a plastic sheet with two positions molded as elongated rectangles which hold a wide range of USB flash drive sizes. The USB-TO-DVD insert uses the center ring-snap of the DVD case to keep the insert in position while the closing of the DVD case applies pressure to the top and bottom of the insert holding the USB drives in place. A bit awkward to describe, so the picture below will help.

GetUSB.info did a write up about holding a USB flash drive in a DVD case and the article includes a video on how the solution works.

hold USB flash drive in DVD case

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Rich Gates

Administator for GetUSB.info GetUSB.info started in 2004 with the concept of providing USB information for everything USB related. At the time, USB was gaining momentum and every day new products, articles and news became published. Today, the site is focused on bringing technical information, tricks and hacks to USB related products. The site does publish off topic information as well, to keep the variety up. Please visit the footer area of any page if you or your company is interested in article or product placement via purchased advertising.

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